Companies Privacy Notice

Welcome to JoinArmada Limited’s client privacy notice. JoinArmada Limited respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from) and tell you about your privacy rights and how the law protects you. This privacy policy is mainly directed at clients who are using the website. If you don’t fall into that category of user, don’t worry, it also tells you how we use personal information generally. Last updated: 16 August 2023

1. IMPORTANT INFORMATION AND WHO WE ARE.
2. THE DATA WE COLLECT ABOUT YOU
3. HOW IS YOUR PERSONAL DATA COLLECTED?
4. HOW WE USE YOUR PERSONAL DATA
5. DISCLOSURES OF YOUR PERSONAL DATA
6. INTERNATIONAL TRANSFERS
7. DATA SECURITY
8. DATA RETENTION
9. YOUR LEGAL RIGHTS
10. GLOSSARY 

1 IMPORTANT INFORMATION AND WHO WE ARE

Purpose of this privacy notice This privacy notice aims to give you information on how JoinArmada Limited collects and processes your personal data through your use of this website, including any data you may provide through this website when you register or use our services. It is important that you read this privacy notice together with any other privacy related notice(s) we may provide on specific occasions, so that you are fully aware of how and why we are using your personal data. This privacy notice supplements any other notices and is not intended to override them.
Controller JoinArmada Limited is the controller and responsible for your personal data. We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the contact details below.
Contact details Company name: JoinArmada Limited Contact name: Data Privacy Manager Email address: hello@joinarmada.com Postal address: 

Pentire House,
5-9 Beach Road,
Newquay,
Cornwall, UK.
TR7 1ES
hello@joinarmada.io

Third-party links This website may include links to third-party websites, such as personal online portfolios, and social media sites that individuals may choose to share. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

2 THE DATA WE COLLECT ABOUT YOU

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data). We may collect, use, store and transfer different kinds of personal data about you which we have grouped together follows: Category Data collected includes Identity data first name, last name, and name of the organisation you are using the website on behalf of Contact data email address and telephone numbers Profile data information you have uploaded as part of your JoinArmada profile, including job title Financial data registered company address, company information, invoicing details for your organisation Transaction data details about briefs submitted, bookings made, conversations with freelancers, approvals for timesheets that have been created through use of the website, and any feedback provided through the website Marketing data your marketing and communications preferences, as well as details of any marketing you have been sent by or on behalf of us or our partners Technical data internet protocol (IP) address, your login data, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access this website Usage data information about how you use our website, products and services
We also collect, use and share aggregated data such as statistical or demographic data for any purpose. Aggregated data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect aggregated data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice. We do not collect any special categories of personal data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health and genetic and biometric data). Nor do we collect any information about criminal convictions and offences. To the extent that you choose to provide any of these types of personal data via the website, you do this entirely of your own choosing and we will not have any way of identifying that this is special category data. If you fail to provide personal data To provide our services with you, and for us to comply with the law, we will need to obtain personal data from you. If we ask you to provide your personal data, and you choose not to, this may mean that you cannot make use of the services provided on our website. If this occurs, we will inform you.

3 HOW IS YOUR PERSONAL DATA COLLECTED

We use different methods to collect data from and about you including through: Direct interactions You may give us your Identity, Contact, Profile and Financial Data by filling in forms or by corresponding with us by post, phone, online, email or otherwise. This includes personal data you provide when you: create an account on our website update or amend your profile information ask us questions or give us some feedback Automated technologies or interactions As you interact with our website, we may automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies, and other similar technologies. Please see our Cookie Policy for further details. Third parties or publicly available sources We may receive personal data about you from various third parties and public sources as set out below: Technical Data from the following third parties: New Relic, Sentry Financial Data from Companies House Identity and Contact Data from the organisation you work for Identity and Contact Data from commercial service providers which support business to business marketing, including via information aggregation (e.g. LinkedIn and providers of lists of potential customers)

4 HOW WE USE YOUR PERSONAL DATA

We will only use your personal data in a way that is fair and lawful. We will collect your personal data only for the purpose of the services that we are to provide to you. Most commonly, we will use your personal data in the following circumstances: Where we need to perform the contract we have entered into with you or the organisation you work for. Where we need to comply with a legal obligation. Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. Where you have provided your consent to the processing. You have the right to withdraw your consent at any time by contacting us using the details set out above.

5 DISCLOSURES OF YOUR PERSONAL DATA

We may have to share your personal data with the parties set out below: External Third Parties (such as service providers, freelancers, sub-contractors, and data processors) Professional advisers acting as processors or joint controllers including lawyers, bankers, auditors and insurers based in the United Kingdom who provide consultancy, banking, legal, insurance, and accounting services. HM Revenue & Customs, regulators and other authorities who require reporting of processing activities in certain circumstances. Third parties to whom we may choose to sell, transfer, or merge parts of our business or our assets. Alternatively, we may seek to acquire other businesses or merge with them. If a change happens to our business, then the new owners may use your personal data in the same way as set out in this privacy notice.

6 INTERNATIONAL TRANSFERS

We will not transfer your personal data outside the European Economic Area (EEA) or to any organisation (or subordinate bodies) governed by public international law or which is set up under any agreement between two or more countries. All of our third-party service providers are required to have appropriate safeguards in place, comply with applicable data protection laws and use your personal data only for the purpose for which it was shared. We will not otherwise transfer your personal data outside of the United Kingdom except as set out above or with your consent.

7 DATA SECURITY

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We also limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

8 DATA RETENTION

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements. We have retention policies in place to ensure that your personal data is only stored whilst it is required for the relevant purposes or to meet legal requirements. To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

9 YOUR LEGAL RIGHTS

Under data protection laws, you have rights as an individual in relation to the personal data we hold about you. These include the right to: Request access to your personal data Request correction of your personal data Request erasure of your personal data Object to processing of your personal data Request restriction of processing your personal data Request transfer of your personal data Right to withdraw consent. If you wish to exercise any of the rights set out above, please contact us using the contact details above. You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances. We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response. We try to respond to all legitimate requests within one month. Occasionally, it could take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated. We will try to address any concerns you have, but you also have the right to raise concerns about how we handle your personal data with the Information Commissioner’s Office (ICO) by visiting their website at www.ico.org.uk/concerns/.

10 GLOSSARY

Legitimate Interest means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us. Performance of Contract means processing your data where it is necessary for the performance of a contract to which you are a party or to take steps at your request before entering into such a contract. Comply with a legal obligation means processing your personal data where it is necessary for compliance with a legal obligation that we are subject to.
If you have any questions or concerns about the content of this privacy notice or how we handle your personal data, please do not hesitate to contact us at privacy@joinarmada.com.